See llms.txt for all machine-readable content.

Gmail and Xero integration

Save yourself the work of writing custom integrations for Gmail and Xero and use n8n instead. Build adaptable and scalable Communication, HITL, workflows that work with your technology stack. All within a building experience you will love.

Get Started See n8n in action

How to connect Gmail and Xero

Create a new workflow and add the first step

In n8n, click the "Add workflow" button in the Workflows tab to create a new workflow. Add the starting point – a trigger on when your workflow should run: an app event, a schedule, a webhook call, another workflow, an AI chat, or a manual trigger. Sometimes, the HTTP Request node might already serve as your starting point.

Gmail and Xero integration: Create a new workflow and add the first step

Automate invoice processing with Gmail, OCR.space, Slack & Xero

How It Works Trigger: Watches for new emails in Gmail with PDF/image attachments. OCR: Sends the attachment to OCR.space API (https://ocr.space/OCRAPI) to extract invoice text. Parsing: Extracts key fields: Vendor Invoice number Amount Currency Invoice date Due date Description Validation Logic: Checks if amount is valid Ensures vendor and invoice number are present Flags high-value invoices (e.g., over $10,000) Routing: If invalid: Sends a Slack message highlighting issues Labels email as Rejected If valid: Logs the invoice into Google Sheets Sends a Slack message to the finance team for approval After approval, creates a draft invoice in Xero Labels the email as Processed in Gmail Set up steps • Estimated setup time: 45-60 mins • You’ll need connected credentials for Gmail, Slack, Google Sheets, and Xero • Replace the default API key for OCR.space with your own (in the HTTP Request node) • Update Slack channel IDs and label IDs to match your workspace • Adjust invoice validation rules as needed (e.g. currency, red flag conditions) All detailed explanations and field mappings are provided in sticky notes within the workflow.

Get started with this workflow

Popular ways to use the Gmail and Xero integration

Automate invoice processing with Gmail, OCR.space, Slack & Xero

Generate professional invoices with Jotform, Xero, and GPT-powered emails

Automate 3-way invoice matching from Gmail to Xero with Slack and Teams alerts

Send tiered overdue invoice reminders with Xero, Gmail, Slack, and Google Sheets

Send branded overdue invoice statements from Xero with PDFMint and Gmail

Validate EN 16931 e-invoices from Gmail and create draft bills in Xero

Build your own Gmail and Xero integration

Create custom Gmail and Xero workflows by choosing triggers and actions. Nodes come with global operations and settings, as well as app-specific parameters that can be configured. You can also use the HTTP Request node to query data from any app or service with a REST API.

Gmail supported actions

Xero supported actions

Gmail and Xero integration details

Gmail

Gmail

Gmail is a free of charge email service offered as part of Google Workspace. It is used by individuals and organizations to send and receive emails and communicate internally and externally. It remains the world’s most widely used email service.

Related categories

Xero

Xero

Xero is a powerful cloud-based accounting software product that lets small-businesses, accountants and bookkeepers manage their finances from anywhere and integrate with more than 1,000 apps. The Xero App Store makes it easy to navigate and find the right apps for your business needs.

Related categories

Other integrations with Gmail and Xero

With Gmail

With Xero

Gmail and Xero integration tutorials

FAQ about Gmail integrations

Need help setting up your Gmail and Xero integration?

Discover our latest community's recommendations and join the discussions about Gmail and Xero integration.

  • jake chard

    How do I remove n8n Email footer in Gmail node send message?

    jake chard

    Each email sent has “This email was sent automatically with n8n” in the footer or after the email. How do I remove this please?

    Open topic
  • Jan Koch

    Sending attachment via Gmail

    Jan Koch

    Describe the problem/error/question I am trying to send an email with an attachment using the Gmail node and get an error that I don’t understand. I am able to download that file from the original email and upload it to …

    Open topic
  • FawenYo

    Failed to send Gmail attachment

    FawenYo

    Describe the problem/error/question I’m trying to send an HTML file in the Gmail attachment, but it just raise an error. This question is similar to Sending attachment via Gmail , but I just couldn’t get it work …

    Open topic
  • Jean-Pierre GARNIER

    Gmail node subject text encoding issue

    Jean-Pierre GARNIER

    Describe the problem/error/question Hi, I’m facing an encoding problem while sending email with gmail node for every char with and accent (é,à,ô,î…). I noticed that this problem doesn’t occurs when i’m directly writing …

    Open topic
  • Anirudh Tugawe

    Update Google Sheets After sending Email

    Anirudh Tugawe

    Hi everyone, I’m working on a workflow where I’m using Google Sheets to get input data. I have a loop set up that correctly reads the data and processes it: it takes a Word document template, app…

    Open topic

Looking to integrate Slack and VirusTotal in your company?

Contact Sales

Trusted by teams building smarter workflows.

Why

Why use n8n to integrate Gmail with Xero

Handle branching, merging and iteration easily. Pause your workflow to wait for external events.

Re-run single steps to test changes in no time. And pin your data to avoid generating trigger events every time you execute.

Your data is displayed alongside your settings, making edge cases easy to track down.

Use 1000+ workflow templates available from our core team and our community.

Copy and paste, easily import and export workflows.

  • n8n makes complex workflows easy to build, and versatile enough for me to add my own 'secret sauce.'

    Danny Melamed

  • I have found the holy grail of automation.

    Luisa Vidal

  • n8n’s integration with third-party services is absolutely mind-blowing. It’s like a Swiss army knife for automation.

    Felix Leber

  • n8n is the tool that turns 'I have an idea' into 'it's running in production' faster than anything else.

    Ric Neves

  • Anything is possible with n8n. I think the cloud version is great, they are doing amazing stuff.

    Robyn Tindall

  • n8n’s integration with third-party services is absolutely mind-blowing. It’s like a Swiss army knife for automation.

    Nanbing

  • Thank you to the n8n community. I did the beginners course and promptly took an automation WAY beyond my skill level.

    Charley Mann

  • I love the flexibility of n8n and how it lets different applications work together in a single workflow.

    Ray Fourie

  • n8n is the glue that holds many of our systems together.

    Paul Cook

  • I can move fast, go deep when things get complex, and never feel boxed in.

    Ali Mazloum

Simple enough to 
understand + sophisticated 
enough to ship

Start building