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Automated project kickoff with Dropbox MCP, OpenAI, Slack & Gmail

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Created by: Khairul Muhtadin || khmuhtadin
Khairul Muhtadin

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Last update 4 days ago

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New project, zero setup hassle. The Project Starter Bot builds a well-structured Dropbox folder system for every new project and notifies everyone through Slack and Gmail. No more manual folders, no one left out of the loop.

Last updated: September 2026.

Why Use Project Starter Bot?

Save Time: Nested project directories get created instantly. No more tedious manual folder setup.

Avoid Mistakes: Every necessary sub-folder exists from the start. Human error gone.

Boost Team Collaboration: Your team hears about it immediately via Slack and Gmail, so nobody misses the kickoff.

Gain an Edge: Fast, professional project launches that impress clients and colleagues.

Perfect For

  • Project Managers: Organized projects from day one without lifting a finger.
  • Creative Teams: Focus on creativity while the bot handles folders and notifications.
  • Freelancers & Agencies: Faster launches and consistent setup across clients.

How It Works

  1. Trigger: You send a chat message requesting a new project folder.
  2. Process: The bot creates the main project folder plus five standardized sub-folders in Dropbox.
  3. Smart Logic: It verifies success and asks if you want to send notifications before proceeding.
  4. Output: A Slack message lands in the #projects channel and a Gmail confirmation goes out.
  5. Storage: All folders stay neatly organized inside Dropbox, easy to find.

Quick Setup

  1. Import JSON file to your n8n instance
  2. Add credentials:
  3. Customize: Adjust folder names or project path if needed
  4. Update: Change Slack channel URL or Gmail recipient details
  5. Test: Run with a sample project name to see folders and notifications in action

Requirements

  • Active n8n instance
  • Dropbox OAuth2 credentials
  • Slack API token with chat permissions
  • Gmail OAuth2 credentials

Level Up Ideas

  • Integrate with project management tools like Jira or Trello for automated task creation
  • Add personalized email templates with dynamic project details
  • Use AI-powered chatbots to handle more complex project setup conversations

Nodes Used

  • When chat message received
  • AI Agent
  • Dropbox create folder
  • Send a message in Slack
  • Send a message in Gmail
  • Simple Memory (for context)
  • MCP triggers and clients

Quick Answers

How do I start a project?
Send a chat message with the new project name. Folders and notifications follow automatically.
What gets created?
A main project folder plus five standardized sub-folders in Dropbox.
Who gets notified?
Your team via Slack (#projects channel) and Gmail.

Details

Made by: khmuhtadin
Tags: Project Management, Automation, Dropbox, Slack, Gmail
Category: Workflow Automation
Need custom work? Contact Me

Additional info

Built with n8n. Need an assessment on your business? Feel free to reach out at https://khmuhtadin.com/consultation/