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Automate candidate rejections with GPT-4o-mini, Gmail & ClickUp task tracking

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Created by: Rahul Joshi || rahul08
Rahul Joshi

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Last update 4 months ago

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Description

Streamline interview feedback handling with this rejection-focused workflow. It processes raw interview feedback, applies an AI-powered scoring model, checks against a threshold, and automatically sends polite rejection emails while logging tasks in ClickUp—ensuring consistent, hands-free candidate management.

What This Template Does

📋 Pulls raw feedback data from Google Sheets
🧠 Uses GPT-4o-mini to structure and score candidate profiles
⚖️ Applies threshold check (average score > 3.1 = pass, else reject)
🔀 Routes candidates via decision branch (pass = no action, fail = rejection)
📩 Sends templated rejection email via Gmail
🗂 Creates ClickUp task for rejection tracking (7-day due date)

Prerequisites

  • Google Sheets with interview feedback data
  • n8n instance (self-hosted or cloud)
  • Azure OpenAI (GPT-4o-mini) API key for AI-powered analysis
  • Gmail API credentials (for sending rejection emails)
  • ClickUp API credentials (for rejection task logging)

Step-by-Step Setup

  • Connect Google Sheets node to fetch feedback data.
  • Configure LangChain LLM node with GPT-4o-mini to structure and score feedback.
  • Add Code node to apply rejection threshold (> 3.1).
  • Route candidates via If node (TRUE = pass, FALSE = rejection).
  • For failed candidates:
  • Use Code node to prepare structured data.
  • Send rejection email with Gmail node.
  • Log decision with ClickUp task creation node.

Customization Ideas

  • Replace templated rejection with AI-personalized feedback.
  • Store candidate profiles in Notion or Airtable for future reference.
  • Send recruiter alerts in Slack/Teams for visibility.
  • Adjust scoring threshold per role or interview stage.

Key Benefits

✅ Automates rejection handling with no manual effort
✅ Ensures fair and consistent candidate scoring
✅ Maintains candidate experience with polite communication
✅ Provides recruiters visibility with ClickUp tracking
✅ Simple, lightweight workflow for fast hiring pipelines

Perfect For

  • HR teams handling high interview volumes
  • Companies seeking automated rejection handling
  • Startups needing lightweight ATS alternatives
  • Recruiters wanting to save time while staying consistent